Mandatory training from day one, not when the deadline is already running
On day one, the workstation, access, and password are ready. The mandatory training, whose deadline is often already running, only shows up weeks later, when someone thinks of it. This is no formality, because some obligations apply from the first working day. In KALYX, you assign the new person their mandatory courses on day one, see the progress on a single page, and as soon as a course is passed, the verifiable record is created. Onboarding stops being a feat of memory.
- Onboarding often ends at the laptop. Keys, access, password are there on day one. The mandatory training comes weeks later.
- The deadline does not wait for your induction. Some obligations apply from the first working day, not from the first free afternoon.
- Assign instead of remember. In KALYX, the new person is assigned their mandatory courses, and you see the status without asking.
- The record is created immediately. Whoever passes the course has the evidence, not only at the next audit.
Why the first week decides the mandatory training
On day one, everything is prepared. The workstation is set up, access is configured, a colleague shows the coffee machine. What is missing is usually invisible. The mandatory training this role needs only shows up when someone thinks of it. And in the first week, someone rarely does.
This is more than a formality. Some obligations apply from the first working day. Whoever stands at a machine, processes data, or handles food does so from day one, not from the day the induction is complete. The deadline does not follow your calendar. Which obligations even apply in Switzerland is set out in Which mandatory training courses are required in Switzerland?.
Where things really get stuck in the business
Not the goodwill. The overview. In most businesses, the knowledge of who needs which training sits in one person's head or in a list that one person maintains. When someone new arrives, that person has to remember to pick out the right courses, assign them, and later track whether they were done. If they forget a step, it only comes to light when someone asks.
What this looks like in KALYX
In KALYX, on day one you assign the new person the courses their role needs. In the overview, you see what is assigned, what has been started, and what is still open. Repeats, deadlines, and open mandatory training are on a single page, not in a list someone keeps by hand.
The new person starts at their own pace, they do not have to wait for the next training date. And as soon as they pass a course, the record is created. Not as an entry someone has to search for later, but as a verifiable piece of evidence that is there from the start. How you demonstrate this to an audit body is covered in How do I prove that my staff are trained?.
What this changes
The difference is not that the training goes faster. The difference is that it is no longer forgotten. Onboarding stops being a feat of memory. The new person knows from day one what is expected of them, and you know at any time where they stand. No asking around, no entering things after the fact, no gap that only surfaces in the audit meeting. What such evidence has to carry so that it holds up is covered in What a tamper-proof training record means.
Where our responsibility ends. Which mandatory training your roles actually need and from when depends on the industry, the activity, and the supervisory body, and must be clarified case by case. This post describes how you organise the assignment and the overview, not what is required in a given case. A KALYX record is a self-issued training record, not an officially recognised qualification.
This post describes how mandatory training can be assigned and tracked during onboarding and how a record is created from it. The functions described (assignment, progress overview, deadlines on one page, record on passing) refer to the current state of the KALYX app. This post is context, not legal advice.
As of 17 September 2026.
Geprüft und freigegeben von Fabian Kreher, Gründer von KALYX am October 6, 2026. Formuliert mit KI-Unterstützung.
